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23rd Congress and General Assembly of the International Union of Crystallography - 5 to 12 August 2014 Montreal, Quebec, Canada Home Page
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Presenter Instructions

All ICTAM 2016 presenters will receive an email from PresentationManagement@freemanco.com offering them the option to upload their electronic presentations in advance and outlining the onsite procedures. Please review these instructions carefully as they will simplify processes onsite.

ICTAM 2016 incorporates several different types of presenters, with the main distinctions being between those delivering traditional oral presentations, (both invited and contributed), those delivering short talks with posters, and those who are onsite chairs. Prize lecturers and those presenting during the opening and closing ceremonies will be contacted individually with details specific to their roles.

Oral Presentations

Oral presenters have been assigned different amounts of time for their talks, depending on the type of presentation they have been invited to give.

Presentation Type Total Length per speaker

Sectional Lectures

50 min/speaker inc. Q&A+changeover

Invited Mini-Symposia (Monday, Aug 22nd, a.m. only)

30 min/speaker inc. Q&A+changeover

Contributed Mini-Symposia and all Parallel Thematic Sessions

20 min/speaker inc. Q&A+changeover

Short Talks with Posters (Short Talk only)

4 min/speaker inc. changeover

Computer Presentation Guidelines

All oral presentations will be made using computers provided by the Congress organization. The onsite platform will be PC-based, however there will be mac-based operating systems available for conversion and for presentation if required. A team of seasoned professionals will be available in the Speaker Ready Room to assist with any technical issues that may be encountered.

Uploads of presentations prior to arrival at the congress will be possible and is recommended for large or complex files that may require special attention by the technical team. Full technical details will be sent to each presenting author individually.

All presenters are required to visit the Speaker Ready Room located in room 523AB at least one day before their scheduled presentation time. Each presentation will be sent from the central server to the room where it will be presented. Those who have uploaded their presentations in advance should still report to the Speaker Ready Room to check in and confirm proper receipt of their files.

Hours of operation for the Speaker Ready Room will be as follows:

Sunday, August 21

07:30 – 17:00

Monday, August 22

07:30 – 18:30

Tuesday, August 23

07:30 – 18:30

Wednesday, August 24

07:30 – 14:00

Thursday, August 25

07:30 – 18:30

Friday, August 26

07:30 – 12:00

Delivering Presentations

Speakers should report to the designated session rooms 15 minutes before the start of the session to meet the session chairs. Speakers can verify their session rooms through the detailed program available on this website, the congress’s mobile app, or the printed program they will receive when they check in onsite.

In addition to the support provided in the Speaker Ready Room, technicians will be available in the session rooms for assistance

Audio-Visual Equipment

Session rooms will be equipped with the following:

  • 1 large screen
  • 1 LCD projector
  • 1 laptop computer (PC), networked to the Speaker Ready Room
  • 1 podium microphone
  • 1 wireless lavalier (lapel) microphone
  • 1 laser pointer

Short Talks with Poster

ICTAM 2016 presenters of Short Talks with Poster will be given three (3) minutes to speak about their poster, followed by a traditional poster presentation in the poster hall. The Short Talk will take place in an assigned 5th floor lecture room, as with all the other oral presentations. All posters will be presented in the exhibit/poster hall located in room 220CD.

Each presenter will be allowed a maximum of 2 slides, which MUST be uploaded in the onsite Speaker Ready Room between 24 hours before their scheduled presentation time.

There will be two (2) poster sessions, Tuesday, August 23rd and Thursday, August 25th.

  • Presenters assigned to the first session (PS1) must mount their posters during the Welcome Reception between 18:00 and 19:00 on Monday August 22nd and must remove their posters between 12:50 and 14:00 on Wednesday August 24th.
  • Presenters assigned to the second session (PS2) must mount their posters between 7:30 and 8:30 on Thursday August 25th and must remove their posters between 12:10 and 13:10 on Friday August 26th.

The recommended poster size is 0.76 m high x 1 m wide (30" x 40" landscape), and the maximum to be no larger than "1 m x 1 m (40" x 40"). The boards are made of a soft material that accepts Velcro tape. A supply of velcro tape will be available in the poster area for mounting your material.

Preparing your Poster

  • We encourage you to create a colorful and visually engaging poster.
  • Please include the abstract title at the top of the poster, as well as the names of all authors and their institutional affiliations. The characters in the title should be at least 2.5 cm (1 inch) in height. Include your contact information (usually an email address).
  • Everything on the poster, particularly drawings and charts, should be clear and simple to comprehend visually, not requiring any oral explanation.
  • Be sure that your overall message is clear and that adequate background material or results are presented to support the overall message.

Arrangements have been made for those wishing to print their posters onsite. Details are now available. Should you encounter compatibility issues, please try this alternate link.

Key to the Poster Numbering System

The number of the poster board assigned to individuals is listed in the program, in each poster abstract code (i.e. PO.FS.02-2.23.76)

Short Talks with Poster

Session

PO

FM/SM/FS

01/02/03 etc.

-1

.mm

xxx

Presentation type

Thematic Session

topic

block order within session

speaking order within block

board #

Chairs

Session chairs should report to the designated session rooms 15 minutes prior to the start of the session to meet the speakers and confirm bio details and presentation titles. Session rooms can be verified through the detailed program available on this website, the congress’s mobile app, or the printed program distributed at check in onsite.

The primary role of the chairs is that of a timekeeper for the session. It is important that sessions start on time and that the timing of the presentations be strictly enforced to allow attendees to move from one session to another. In the event of a cancellation, the timing of the other presentations should not be changed. The gap should be used for general discussion and/or a break.

The time allotted to each talk varies according to the presentation type.

Presentation Type Total Length per speaker

Sectional Lectures

50 min/speaker inc. Q&A+changeover

Invited Mini-Symposia (Monday, Aug 22nd, a.m. only)

30 min/speaker inc. Q&A+changeover

Contributed Mini-Symposia and all Parallel Thematic Sessions

20 min/speaker inc. Q&A+changeover

Short Talks with Posters (Short Talk only)

4 min/speaker inc. changeover

Presentations will be uploaded centrally and will be available in each session room. Technical assistance will be on hand if required.